Osteopathic Cranial Academy (OCA) & OCA Foundation

Executive Director (50% time)

Flexible hours, remote work possible

 

 

Job Summary

The Osteopathic Cranial Academy (OCA) is looking for a half-time Executive Director to help grow our organization. The successful candidate will be responsible for overseeing all aspects of the organization’s operations, and will work closely with the Board of Directors, a full-time office administrator, and a large volunteer base to successfully advance our strategic objectives.  This is a hands-on role in a small organization, with a strong emphasis on operational efficiency and member engagement.  The OCA office is located in Indianapolis, IN; we are open to having an Executive Director who works remotely.

 

Background

The Osteopathic Cranial Academy (OCA) is a membership-based organization of specialty medical professionals, and is a component society of the American Academy of Osteopathy (AAO).  More information about the OCA can be found in the “About” section of this website.  The OCA provides professional development education for physicians, dentists and international osteopaths, and advocates within the osteopathic profession and the broader medical field for the practice of osteopathy and specifically osteopathy in the cranial field (OCF).

 

Key Job Responsibilities

  • Event planning and implementation for several OCA courses (30-60 attendees) and Annual Conference (150-200 attendees), including site selection, logistics, budgeting, and marketing (requires onsite attendance);  ensure all requirements are met for CME (continuing medical education) accreditation
  • Maintain all financial and operating records of the OCA and the OCA Foundation, and provide financial management summaries and recommendations to the Boards of Directors.  Manage office front-end and back-end operations.
  • Partner with the Board of Directors to create and implement strategic goals
  • Develop and lead implementation of strategies to leverage technological and online tools to improve delivery of member services and enhance member experiences
  • Strengthen and deepen member engagement and member retention

 

Additional information about job responsibilities is included below.  Note that these are in approximate order of importance/urgency for smooth functioning of the OCA.

Event Planning

The Executive Director is responsible for arranging all OCA courses and the Annual Conference, including site selection, budget and fees, promotion of outside vendor space, production of conference materials, contracting with speakers (note:  content development and selection of speakers is done by Committees).

The E.D. should attend and provide onsite oversight for the following events:

  • 9 days in February (5-day Intro course followed by 3-day Intermediate course)
  • 9 days in June (5-day Intro course followed by 4-day Conference, includes 2 Board meetings)
  • 4 days in March (AAO Convocation — the E.D. staffs the OCA exhibit table Wednesday-Friday and attends the OCA Board meeting on Saturday)
  • Fall Board meeting

Spring (April) and Fall (September/November) 3-day courses (Fri-Sun) may necessitate onsite management by the Executive Director, depending on venue, course selection, course director and speakers.

Financial and Operational Management

The Executive Director provides financial management for the OCA, the OCA Foundation, and their respective Boards. Monitor and review all financial statements, provide oversight and quality control for bookkeeping/accounting activities, including:

  • Maintain all budget, accounting, and financial operating records of the OCA and the OCA Foundation.
  • Develop and manage of fiscal operating budget(s), financial statements, payroll, and tax returns, as well as work with auditors
  • Monitor and regularly report on all aspects of financial performance to the OCA and the OCA Foundation Boards.
  • Maintain accountability and ensure fiscal responsibility in all activities;  manage courses and other project operations to budget
  • Ensure that the OCA is compliant with all local, state and federal requirements for nonprofits.

The Executive Director also provides leadership and management direction for the organization’s administration, including supervision of staff.   The E.D. will provide performance feedback, set expectations, foster teamwork and ensure compliance with all HR laws and policies, as well as back-up support to cover all responsibilities of OCA office staff as needed.

Strategy

A key responsibility of the Executive Director is to collaborate with the Board on the development and implementation of a strategic plan, and to take a leadership role in planning implementation activities.

The Executive Director prepares and supervises necessary progress reports and documents for board meetings, attends all meetings, and takes a lead role in ensuring follow-up on Board decisions.

The Executive Director provides operational and project management support for activities of the OCA Board and Committees. The E.D. shall develop financial plans, delineate project tasks and milestones, adapt timelines, and facilitate communication for multi-committee projects.

 

Technological Leadership

The Executive Director must develop and maintain a moderate-to-expert level of proficiency in all OCA technology  requirements, including (but not limited to) accounting software, office productivity software (e.g., spreadsheet, word processing), CRM (Zoho), website tools (e.g. WordPress, WooCommerce), audio/video requirements for in-person and archived events.  The ability to effectively troubleshoot and solve problems related to the above components is essential.

 

Member Engagement

The Executive Director shall develop and track metrics for membership engagement, develop and implement strategies to improve member retention.

The Executive Director shares responsibility to increase and strengthen leadership development by cultivating volunteers/donors for key roles and responsibilities in the organization.  The E.D.  shall facilitate creating opportunities for  involvement to ensure continuity of and future leadership.

The OCA Executive Director acts as Editor of The Cranial Letter (quarterly), including solicitation, screening, and editing of articles for publication, and as Editor of all other OCA publications.

The Executive Director coordinates OCA activities with those of the OCA Foundation and its Board.  The E.D. shall work with staff and volunteer leadership as appropriate to develop and execute a strategy to maintain and/or increase the organization’s fundraising capability.

 

Required Qualifications

  • At least 5 years previous experience in a senior leadership role
  • Demonstrated ability to successfully implement strategic goals from conception to final outcomes, with superb problem-solving skills.
  • Deep understanding of financial reporting and financial & operational performance metrics
  • Excellent technical skills with a variety of software, online tools, CRM, and website platforms
  • Action-oriented, entrepreneurial, adaptable, and innovative approach
  • Strong aptitude for verbal and written communication, relationship development, and marketing
  • In-depth knowledge of best practices in nonprofit management and governance
  • Bachelors degree required, MBA or equivalent preferred
  • Prior interest in osteopathy (specifically) or holistic/integrative medicine (generally) is a plus

 

How to Apply

To apply for this position, please send resume and cover letter that clearly highlights how your experience and interests fit the above criteria to:   jobs@cranialacademy.org.  The Executive Director search is being run by a committee of the Board of Directors;  please do NOT contact the OCA office about this job.